The 2010 Winter Policy Council Meeting Reports

To see Motions Considered and Acted Upon click here.

To see Email Meeting Discussion click here.

To see Minutes of Face-to-Face Portion of Winter Meeting click here.

These papers were presented for the 2010 Winter Policy Council Meeting are listed alphabetically by the last name of the reporter. Reports are Acrobat (.pdf) files and can be read using Acrobat Reader available from http://www.adobe.com. Supporting material may be provided. Links, when shown, are supplied by the reporter and may provide more or newer information related to the report.

Andersen, David   VP Finance Report    (Reports for 2009 are in similar format as the past: 1. Revenue & Expense, 2009 Budget Comparison; 2. Revenue & Expense, 2009 & 2008 Comparison; 3. Revenue & Expense, 2009 by Cost Center. All reports are unaudited and Pre-CPA year end adjustments. A narrative summarizes the fiscal health of the Society.) Report

Andersen, Deborah   Report of VP Publications   (The major publications item for the winter policy council meeting will be the ongoing negotiations with Wiley-Blackwell for the renewal of the SDR contract.) Report

Dangerfield, Brian   Report of the Executive Editor of the System Dynamics Review   (The report for Jan 2010 includes 5 items: Vol 26; Accepted Backlog; Special Issue on Transportation; New page layout; Statistics.) Report

Groessler, Andreas   Report of VP Meetings for winter PC meeting 2010   (2010: Seoul, Korea, final preparations; 2011: Washington, DC, contract with hotel signed; 2012: St. Gallen, Switzerland, proposal to be voted on in meeting; 2013: North-America, no proposals of interests so far; other issues) Report

Groessler, Andreas   Updated VP Meetings report   ((2010: Seoul, Korea, final preparations; 2011: Washington, DC, contract with hotel signed; 2012: St. Gallen, Switzerland, proposal to be voted on in meeting; 2013: North-America, no proposals of interests so far; other issues)) Report Supporting

Hovmand, Peter   Diversity Committee Report   (This report provides an overview of the System Dynamics Society demographics for 2009 and activities of the Diversity Committee. Total membership continued to decline from the peak in 2007 of 1,152 to 1033 members. However, the number of women in the society remained stable at 16% in 2009. The Diversity Committee held its diversity roundtable at the Albuquerque conference, Inge Bleijenbergh was nominated and elected co-chair of the Diversity Committee, and a new Linked-in group was formed to support between meeting collaborations. ) Report

Lane, David   Changes in the location of the annual conference (Motion 106)   (The purpose of this two-part motion is to strengthen the Society so that it can continue working to expand the global use of system dynamics. The motion proposes changes in the location of the annual conference and a concomitant commitment to explore other mechanisms to ensure inclusivity. Please see Report for the full motion. ) Report

Lyneis, James   Nominating Committee Report   (The Nominating Committee is pleased to nominate the following slate of candidates for Officers and Policy Council members to take office January 1, 2011. President-Elect: David Ford, Secretary: Brad Morrison (re-appointment), VP Finance: David Andersen (re-appointment), VP Chapters: Tim Haslett (re-appointment), PC 1: Allyson Beall, PC 2: Peter Hovmand, PC 3: Len Malczynski PC 4: Markus Schwaninger. See the attached report for further information. (For three weeks (January 7 Ė 28, 2010), there will be online discussion of the Slate of Candidates. An electronic vote on Slate of Candidates will commence on January 28 and the system will be open for one week of voting, until February 4.) Report

Morrison, J. Bradley   Minutes of the Winter 2010 Face-to-face Meeting   (Minutes of the Winter 2010 Face-to-face Meeting held at MIT on January 15, 2010. Respectfully submitted.) Report

Moxnes, Erling   Report from Strategy Committee   (Short report about ongoing initiatives ) Report

Oliva, Rogelio   Conference Organization and Logistics   (Suggestion by group of past presidents to limit the location of future conferences to cities in Europe and North America with direct flights from the other continent and statistical analysis behind the proposal. The supplementary material contains the current guidelines for selection of conference sites. ) Report Supporting

Oliva, Rogelio   Agenda and Schedule for 2010 Winter Policy Council Meeting   (For the 2010 Winter Policy Council Meeting we will have a combination of a face-to-face and electronic meetings. Please see the report for full details.) Report

Rouwette, EtiŽnne   Survey Report of 2009 Conference: Albuquerque   (This report is based on 56 surveys received after the 2009 SD conference in Albuquerque. The complete survey data can be found in an Excel file (supporting link). Most surveys are filled out by participants from North America (31) and Europe (15), which needs to be kept in mind in interpreting the results. Details on the survey items are included in the report. ) Report Supporting

Rouwette, EtiŽnne   Report VP Member services, Policy Council Meeting Winter 2010   (Report VP Member services, Policy Council Meeting Winter 2010 Since taking my new role of VP Member Services last December, I have followed up on an initiative of the Home Office and looked into the issue of countries where the SD society has a relatively low membership. I intend to continue working on this topic but also get familiar with the work of past VPs Member Services to determine further relevant issues. Three projects seem relevant now. I look forward to working with the Society Office on projects to raise low-income membership and to establish contacts with the SIG representatives. In addition I see a role for the VP Member Services in the coordination and implementation of some of the strategic initiatives that have been formulated in the past years. I realize that the SD society depends on the home office and volunteers (including Policy Council members) for many of these initiatives to be implemented. I intend to help in coming to a joint prioritization of these strategic initiatives. EtiŽnne Rouwette, 14/01/2010)

Saeed, Khalid   SDS Awards Committee report Jan 2010   (1. The SDS Awards committee endorsed the membership process proposed by the JWF awards committee chair Jac Vennix. This process is described below: a) the committee will consist of 5 members. b) members do not serve fixed terms. c) the committee chair term is also flexible. d) the committee itself decides when the members or the chair will be replaced. e) Jac Vennix will continue to chair the committee until he or other committee members decide otherwise. 2. The JWF awards nomination process was simplified and the societyís nomination site revised accordingly. 3. The SDS awards committee members have three-year terms. Terms of the founding members were specified by President Lyneis. These are given below: Khalid Saeed Chair 2008-2010 Andy Ford 2008, 2009-11 Kim Warren 2008-2010 David Andersen 2008, 2009-11 Erling Moxnes 2008-2009 David Lane 2008-2009 Since the Awards Committee is a standing committee of PC, its membership is determined by PC. The membership terms of Erling Moxnes and David Lane concluded on Dec 31, 2009. PC must name replacements for them. -Khalid Saeed )

Spencer, Roberta   Executive Director's Report   (Financially, 2009 was a positive year. Investment and conference incomes were positive; membership, sponsorship, and sales income totals were down. 2010 membership renewals are underway. Planning for the Seoul, Korea conference is progressing. ) Report

Spencer, Roberta   Lodging Information at the Kendall Hotel   (THE KENDALL HOTEL, 350 Main Street, Cambridge, MA 02142, www.kendallhotel.com, 1-866 566-1300. RATES: Thu night: $139, Fri/Sat nights: $119. PARKING: $10/night; garage is located under the hotel and is self-park. DISCOUNT: Rooms must be booked by January 9th to get discounted rate; when booking reference ďSystem Dynamics Society Group.Ē CANCELLATION: 3 days in advance required. ROOM DETAILS: Deluxe room with a Queen or King bed. Rooms include: full breakfast buffet; high-speed Internet access, both wired and Wi-Fi; complimentary use of Fitcorp, a nearby health club (Mon-Sat only); totally non-smoking facility. The Black Sheep Restaurant, located in the lobby, serves lunch and dinner as well as the complimentary breakfast buffet.) Report

Spencer, Roberta   2011 Conference Report: Washington, DC   (A brief progress report on the preparations for the 2011 International System Dynamics Conference in Washington, DC is attached.) Report

Spencer, Roberta   2009 Conference Report: Albuquerque   (Please find attached the final report for the 2009 Albuquerque Conference.) Report

Spencer, Roberta   2010 Conference Report: Seoul   (Please find information about the Seoul conference program planning progress, sponsors, the social program and possible local tour programs, the conference dates, the conference team, the timeline and hotel information in the attached report. ) Report

Zagonel, Aldo   PROPOSAL: Carbon Neutral System Dynamics Conferences   (Proposal to include in the conference registration fee the individualized cost of the carbon-equivalent offsets, corresponding to the estimated overall conference-related carbon emissions divided by the number of expected attendees, allowing registrants to opt "out" if they so wish. The fee will be sufficient to also cover the Society Office costs for collecting the moneys and making the offsetting investments. Contains justification, definition of the allocation of the resources, and documentation of ongoing discussion (By Allyson Beall, Richard Dudley, Andy Ford, Aldo Zagonel, and others)) Report Supporting

Zagonel, Aldo   Albuquerque Proposal   (We acknowledge the many contributors that made the Albuquerque Conference possible and successful. To this we add some reflections and recommendations from the program chair, organizing chair, and conference host. We conclude with a preliminary proposal addressing the means by which the conference finances are handled. These reflections and recommendations are offered in the spirit of improving the quality of the annual conferences to all attendees, strengthening the Society Office with resources, and enhancing the experience of hosting a conference, while promoting innovation, discretion, responsibility, flexibility and accountability. (Aldo Zagonel and Len Malczynski)) Report Supporting


System Dynamics Society
2010 Winter Policy Council Meeting Reports
Updated: 3/3/10

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