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Conference Submission System

CONTRIBUTION REQUIREMENTS

The System Dynamics conference invites work related to System Dynamics and systems thinking from all people active in the field including academics, practitioners, teachers, and unaffiliated enthusiasts. Work that is submitted to the main conference will be organized into Plenary, Parallel, Poster, Work in Progress, and Feedback Sessions.  We also invite workshop and other proposals, as well as contributions to a Student-Organized Colloquium focused on the work of Ph.D. and other students.

 

GETTING STARTED

The conference submission system (webportal) is used to manage the submission process and the reviewing of submitted work.

Sign Up       Sign In      to the webportal

The webportal integrates conference submissions and reviews for research papers, practitioner applications, work in progress, workshops, the Student-Organized Colloquium, meetings, and other activities at the conference.

The available features and capabilities depend on both the time of year and the user’s role in the Conference and Society. There may be options discussed in this documentation that are not available to you. If you have questions about what is and is not available at different times please contact the Society Office.

For more help see the technical support.

Writing up work

Titles

The title should be a clear and concise description of your work. Titles must be 127 or fewer characters. You will not be able to enter a longer title.

Do:

    • Capitalize the First Letter of Important Words
    • Keep the Title to Fewer than 127 Characters
    • Identify the Key Contribution of the Work

Don’t:

    • USE ALL CAPS – this will clash with session content in the schedule
    • Do not refer to System Dynamics or use words such as “a System Dynamics Approach” or “a Systems Thinking Approach” – this is the System Dynamics Conference and no more needs to be said.
    • Try to provide detail. The title should let readers know what the work is about, not how the work was done.

Paper Guidelines

Generally you should try to format work the way you would submit it to a journal (see as an example the System Dynamics Review requirements). But you do not need to follow any specific referencing style.

The expectations for conference papers are, of course, not quite the same as those for a peer-reviewed journal, particularly with regard to detailed model documentation and reporting. We recognize that many conference papers report works are still under development and not yet complete.

But, whatever the model’s stage of development, the submission should still demonstrate rigor and adherence to the scientific method. Evidence should be cited supporting model structure, meaning the choice of model boundary, causal relationships, and parameter values. Evidence should also be cited supporting the realism and plausibility of model behavior over time, for as many output variables as possible. Sensitivity and policy testing are expected, and explanation of model behavior as a function of its feedback structure is also important.

Important: Figures and Tables should all be in line.

Regardless of submission type, be clear and precise in your writing; completeness is appreciated, but so is conciseness. In the case of model-based papers, please also take note of recommended practices of model development, testing, and reporting.

Tips

Recommended practices of model development, testing, and reporting may be found in the following articles:

Rahmandad H and Sterman JD (2012). Reporting guidelines for simulation-based research in social sciences. Syst Dyn Rev 28(4):396–411.
Martinez-Moyano IJ (2012). Documentation for model transparency, Syst Dyn Rev 28(2):199–208.
Homer JB (2014). Levels of evidence in system dynamics modeling. Syst Dyn Rev 30(1-2):75-80.
Sterman JD (2018). System dynamics at sixty: the path forward. Syst Dyn Rev 34(1-2): 5–47.

See also Tom Fiddaman’s tips on writing good System Dynamics Conference papers: Writing an SD Conference Paper and Writing a good System Dynamics paper II.

 

ATTENDING AND PRESENTING

Conference Registration Requirement

You do not have to submit work to attend the conference, but you do need to attend the conference to have your work included in the program and the conference record. When you submit work you will need to specify the designated presenter on the Paper Info page. The designated presenter must register for the conference by May 26, 2021 in order to be included in the final conference program, and must attend and present in order to have the work included in the conference record.

Early Decision

We recognize that some participants have more requirements to fulfill for traveling abroad. That might include getting a visa or securing funding. If you need acceptance of your work before May 13, 2021, you may request early decision.

Although we do not recommend this process in general, the program committee will review a paper for early decision for authors who need a long lead-time to acquire visa or funding. If the paper is accepted, the early decisions will guarantee listing in the conference schedule and a scheduled slot at the conference. This early review process will not provide reviewer comments to the author.

To receive an early review, you must first complete the web submission process. Please submit a full paper. After you complete the web submission process, send a separate email message directly to the Program Chairs at progchair@systemdynamics.org requesting an early review and decision. Your submission ID number and the title of your work must be included in this message. A decision will be sent to you by email within two to three weeks.

If your submission for early decision is rejected, you may still revise and resubmit (by the deadline for submissions) for a decision within the regular review process.

If a full paper is provided by the deadline for submissions, the paper will go through the normal review process outlined in the Call for Papers and you will receive comments on the paper. The paper may be scheduled for Poster, Parallel, Plenary, Work in Progress, Feedback, or other presentation type based on this review. Notification of preliminary placement in the program will be sent by June 2, 2021. If you prefer a Poster presentation, please be sure to indicate this on the “Paper Information for Submission” page – this will not affect the review process only the scheduling process.

Plagiarism

The Program Chairs reserve the right to reverse any early acceptance decision and reject work if a serious issue with the paper such as plagiarism is subsequently discovered.

Cancellation

If, after submitting your work, you determine that you will not be able to attend please notify the office as soon as possible so that we may withdraw your submission.

Reviewing Work

Review Process

Work submitted to the conference is subject to double blind peer review. This helps in assessment for placement, provides authors with useful feedback on their work, and increases awareness of the range of work being done by including a large number of reviewers.

Everyone who submits work to the conference is invited to be a reviewer. The first time you log in, you will be asked to submit your review preferences.  We also invite other members of the broader community to participate in the review process. To become a reviewer simply log onto the submission portal and click on Review Preferences.

Reviews are assigned as work is submitted. Reviews are due 2 weeks after assignment. If you will be unable to complete an assigned review please send an email to conference@systemdynamics.org.

Review Materials

For research papers you will have a paper between 5 and 30 pages to review. For Work In Progress submissions you will have a 2 page abstract to review. For Practitioner Applications you will have a set of presentation slides to review. For all submission formats there may be supporting material that can also be reviewed. Reviews are, out of necessity, based on the submitted material. Because of the tight timeline for the conference review process it is not possible to request additional material to complete your review.

Review Guidelines

First and foremost, the review process is intended to be constructive. Comments and suggestions should both inform the Program Committee and benefit the authors. They should also be specific. A comment such as “I did not find this interesting” does not help the Program Committee or the authors. Summary assessments are done using the radio buttons for specified questions, which allow you to quickly rank a submission along a number of dimensions.

Those ranking questions can also be very useful in organizing written comments. For example, the question on demonstration of significance (Have the authors demonstrated the significance of the articulated question or problem (including appropriate literature citations)?) might suggest literature the authors have overlooked. The Program Committee should know about that as it helps establish grounding, the authors as it will help them make their work more complete.

A review consisting of only the checked assessments and summary comments is perfectly acceptable. You need to add comments to the Program Committee only for issues that should not be shared with the authors.

If you are interested in a more complete discussion of reviewing in general, Wiley (the publisher of the System Dynamics Review) has a writeup. Be brief and constructive.

Comments for Authors: If you have thoughts or ideas for the authors on other things they might try or other places they might look for inspiration, please include them here. A sentence or two in this box is often appreciated by the authors.

Plagiarism: If, on reading the submitted work, you suspect that it may contain plagiarism, please state that in your comments to the Program Committee. If you know the source of the plagiarized material, please include that in your comments.

Review Questions

The review questions are intended to help in assessment, and also serve as a guide for making suggestions. These were updated in 2020 based on discussions with current and previous conference program organizers. They are intended to make completion of reviews easier while providing more useful information to the Program Committee. We hope the new form makes your reviewing work easier and ultimately further improves the quality of our conference.

Types of Contribution

Application: Work that applies the techniques of System Dynamics and Systems Thinking to addressing problems or issues related to dynamic systems. The classic problem statement, reference mode identification, statement of dynamic hypothesis, outcome evaluation procession should be evident in the work.

Methodological: Work that helps in the practice of System Dynamics or Systems Thinking. This include methods for eliciting and measuring knowledge, model analysis techniques, interface design approaches, and other things that are relevant to work in the field.

Other: Relevant work that does not fit in application or methodological. This might be a literature review, history of a project or something else that is best judged by different criteria from the first two categories.

Questions for Research Papers and Practitioner Applications

There are four common questions, then questions specific to the type of contribution.

1. Is the work complete and properly formatted for its submission type (see Writing up Work and Submission Types below), and is the writing clear and easily understood?

2. Have the authors clearly identified a research question or systems problem they want to address?

3. Have the authors demonstrated the significance of the articulated question or problem (including appropriate literature citations)?

4. Do the authors clearly present the results of their work (simulation outcomes for quantitative model based applications, impact and policy discussion for qualitative applications, examples of use for methodological work)?

Application Specific Questions

5. Do the authors provide clear evidence (from experts, literature, or collected data) supporting assumptions concerning structure, logic and, if applicable, parameters?

6. Does the work present policies that clearly relate to the problem or question being addressed along with their analysis?

7. Have the authors investigated the sensitivity of model results and policy recommendations to assumptions (either with simulation experiments or through qualitative assessment for non-simulation based work)?

8. Do the authors explain the behavior of interest in terms of the feedback structure of the system and model?

9. Is there evidence provided that the work has had (is having or will have) an impact for stakeholders?

Methodology and Other Specific Questions

10. Is the value (or potential value) of the work for the practice of System Dynamics or systems thinking clear?

11. Does the work present helpful examples of how the proposed methodology has been (or could be) applied in practice (use cases)?

Work in Progress

Because the presentation of Work in Progress is abbreviated, there are fewer questions to answer:

1. How clearly have the authors articulated the problem that they are addressing with their work?

2. Is it clear how the authors intend to address the problem statement they have acticulated?

3. Have the authors described what has been done and what remains to be done clearly?

4. Is the work described relevant to the theory or practice of System Dynamics or systems thinking?

Upcoming Deadlines

Submission Types

When submitting work, you must select a type from the options below.  Once you have selected a type, it can’t be changed. The submitted file for review can be changed for 24 hours after submission. This is to guarantee that all reviewers see the same material.

Each attendee is limited to two presentations based on submitted work (not including other submissions, workshops, etc.). This restriction applies to the presenter, not all authors. You may be a co-author on more than two submissions. 

Work that has been submitted to, accepted for, or already presented at a different conference, or accepted but not yet published in a journal, will be considered. Submitting a paper already published in a journal is NOT allowed, though contributions including reflections on past work are welcome. Authors must notify the Program Chairs about previously published work.

Note: Please see Review Questions for helpful guidelines on what should be included in submitted work.

Research Papers

A research paper is a complete scholarly presentation of work that has been done.  They can include applications to system problems, theory development, model-based research, and other relevant work. Research papers will be considered for Plenary, Parallel, Poster, Work in Progress, and Feedback sessions. (see Session Types below).

Research papers are academic style papers of approximately 5000 words (not to exceed 7500 words, and between 5 and 30 pages including references) that present the work in a clear and organized fashion. Papers should be properly formatted with an abstract, problem statement, literature review, clear delineation of the contribution being made, presentation of model structure or theoretical framework, demonstration of the model results or theory use, conclusions, and bibliography. The paper submitted for review should conform to standard academic publication standards for presentation and citation (see Writing Up Work).

The online Conference Schedule and the Conference Record will include a paper or extended abstract for work selected for Plenary, Parallel, and Poster sessions, and the title and abstract for papers selected for other session types. You may also provide a link so that people can find updates to your work completed after the conference.

For all submission types you are encouraged to include supporting materials (e.g. models and other material) that can help the reviewer and reader better understand your work. While not a strict requirement, these can help in the assessment process and also to ensure that work is replicatable. 

All submissions will be subject to blind peer review, selection by Thread Chairs and have their disposition finalized by the Program Chairs.

Practitioner Applications

Practitioner applications are work that is documented using a set of slides or equivalent content rather than a formally structured paper. They are typically about work addressing system problems or issues. Practitioner applications will be considered for Plenary, Parallel, Poster, Work in Progress, and Feedback sessions (see Session Types).

Practitioner applications are presentations of work that has been conducted but not written up in a paper. Typically these submissions consist of a set of 10 to 30 slides that explain the work. The intent is to present work being done by practitioners to the conference audience.

There are no specific requirements, but the slides should clearly indicate the problem addressed, the model or framework used to address the problem, and results and recommendations resulting from the work. Including a slide with bibliographic references is also encouraged. Application presentations may hold back model structure or data to protect client confidentiality, but still need to convey fundamental dynamic insights. 

The online Conference Schedule and the Conference Record will include slides or an extended abstract for work selected for Plenary, Parallel, and Poster sessions, and the title and abstract for papers selected for other session typesYou may also provide a link so that people can find updates to your work after the conference. 

For all submission types you are encouraged to include supporting materials (e.g. models and other material) that can help the reviewer and reader better understand your work. While not a strict requirement, these can help in the assessment process and also to ensure that work is replicatable. 

All submissions will be subject to blind peer review and selection by Thread Chairs and will have their disposition finalized by the Program Chairs.

Work in Progress

Work in progress submissions will be considered for Work in Progress and Feedback session types.  Submissions required 2 page extended abstracts, which should include a clear problem statement, a description of the intended approach, and the status of work that has been done so far.

The submitted file should also include a bibliography (not included in the page limit). You are also encouraged to include supplementary material (such as models) if it will help the reviewer and reader better understand your work. 

Work in progress should not describe work that is complete. The key point is to share what you are doing to get more input, and possibly wisdom, from others attending the conference.

All submissions will be subject to blind peer review, selection by Thread Chairs and have their disposition finalized by the Program Chairs.

 

Workshop

Workshop proposals require an abstract and additional information described below, based on which the proposal will be accepted or rejected. You do not need to submit a paper with your workshop proposal, and it is not expected. You may, however, include a link to provide supporting material that will be helpful to workshop participants. Additional helpful information on workshop submissions is available here.

Acceptance of workshop proposals is based on significance, interest to system dynamicists, and level of audience interaction or hands-on involvement. The workshop sessions are intended to be purely instructional; no commercial promotion is allowed. If you are presenting a workshop related to commercially available products or services, we ask that you defer any discussion of pricing, customers, testimonials or other marketing-related issues to a time outside the workshop. The workshop itself should be entirely devoted to conveying the content described in the abstract. Presenters may give a website and contact information and make available a brochure to participants.

Software vendors are welcome to offer workshops at the conference introducing the use of their software. The workshops will introduce attendees to the mechanics of the software and will provide an opportunity for attendees to get hands-on experience with a demo version. This type of workshop has been offered before and has received great reviews from our attendees. This is a general invitation to offer a software workshop.

The sessions are intended to be purely instructional. No commercial promotion of the software is allowed. Please do not plan to (a) address issues of pricing and license options, nor (b) list or describe companies for whom models have been developed using the software, nor (c) list or describe the types of models that have been done for hire using the software. Presenters may give a website and contact information, but no more than that, for marketing and promotion.

Software users’ group meetings will be held during the conference. If you are a software provider, please send an email message to conference@systemdynamics.org to schedule a software users’ group meeting.

Proposals for workshops and tutorials are welcome and can be submitted online between January 27, 2021, and March 25, 2021. For full information and to submit, please choose the submission type Workshop Submission from the User Menu.

You will be asked for the following information:

Title

Abstract: (For Program and Conference Record) maximum 250 words

Here is a sample abstract (only an example):

This workshop will be an introduction to building System Dynamics models using [software]. The workshop is intended for people who are relatively new to the field or do not have experience using [software]. The session will be conducted as a hands-on workshop and will demonstrate basic techniques for building and analyzing causal loop diagrams, stock and flow diagrams, and simple simulation models. Participants should bring their own computers with the specific software loaded on them or show up one-half hour early to load the software. People without computers are welcome to watch, and they will be paired or in small groups to work together with those who do have computers.

Workshop Description: (For Chairs) minimum of 200 words, but not more than one page.

Thread: scheduling will be based on the thread.

Link information: may be used for reading, software downloads, or other related information.

Time Needed: Workshop time slots are 1.5 hours, 3 hours, or 6 hours.

Expected number of participants.

Space: Indicate if your workshop is limited to a certain number of participants. (Most rooms accommodate up to 100).

Restrictions: Indicate any special room set-up or scheduling restrictions.

Participant Requirements:

Level of System Dynamics experience targeted by the workshop (Everyone, Beginner, Intermediate, Advanced).

What should the participant bring to the workshop? (For example: a laptop.)

What reading or preparation should participants do? Provide link or upload advanced reading material or paper about the workshop.

Upload other supplementary material or model.

Notes for Program Committee: Notes to program committee including target sessions, related papers and thread issues.

(Please note that though we will convey participant requirements to those signing up for the workshop, not everyone will pay close attention, and some will likely show up less than fully prepared).

Other

In addition to the above, the System Dynamics Conference offers Workshops, a Student-Organized Colloquium, Roundtables, and other activities including meetings of Chapters and Special Interest Groups (SIGs) and committees.

Submissions to the other category are assessed based on abstracts of approximately 250 words. Other/Meeting activities are not part of the review process, but instead are managed by the Society Office with the approval of the Program Chairs. If you are not sure if “Other” is the appropriate category, please contact the Society office.

Session Types

Submissions will be considered for eight different session types. Submissions will be organized according to several conference threads.   While you have some flexibility to choose among the type, the Program Committee will determine the final selection.

Plenary

Plenary sessions are oral presentations to all conference attendees. They are for high-quality work that is of broad general interest.  There are typically 3 presentations in a session; each presentation is 20 minutes, followed by 10 minutes for questions, unless otherwise specified.  Plenary sessions will be recorded for later viewing by conference attendees.  To accomodate alternative time zones, separate Plenary Discussions will be held for each plenary, with sufficient time lag to allow participants to view the plenary session recordings before the discussions. Presenters are encouraged to attend these discussions if feasible.  Plenaries will be recorded for future viewing.

Plenary Checklist

NOW until July 26: Upload any up-to-date conference material submissions (listed below) that you would like to share (always updateable!).

BY JULY 26, OPTIONAL. Submit online your:

☐ Presentation slides

☐ Supporting materials (including models and documentation as appropriate)

☐ Presentation YouTube video ID (will allow conference attendees to see your presentation any time)

☐ Author link available during conference and for the Conference Record

BY SEPTEMBER 7, OPTIONAL. Submit online your:

☐ File for Conference Record. Upload material that will be permanently and publicly available online after the close of the conference.

Information submitted via the online system will be viewable by conference participants before and during the conference, and post-conference for the month of August.  Note that this work will be not publicly accessible.

INSTRUCTIONS for uploading:

  • Log in to the Web Portal Submission System 
  • Click on the “Submission #XXXX” link to edit your existing submission.
  • On the “Menu for Submission #XXXX” page, use the link “Upload new or updated paper files…”.
  • You should see a web page titled: “File Uploads for Submission #XXXX” (see image below).

Use this page to upload the PDF paper file, supporting materials, presentation slides, and Conference Record file. Browse to select the indicated files, then press Upload File(s).

File Uploads for Submission #XXXX

For edits to the title, abstract, author list, YouTube video ID, and link to additional information (this link will be available during the conference and also included in the permanent Conference Record):

  • Log in to the Web Portal Submission System
  • Click on the “Submission #XXXX” button to edit your existing submission.
  • On the “Menu for Submission #XXXX” page, use the link “Review or update paper information …”.
  • You should see a web page titled: “Paper Information for Submission #XXXX”.

Edit or fill in all appropriate fields.

Plenary Sessions are for high-quality work that is of broad general interest. You are encouraged to record your presentation in advance. This will serve as a backup plan in case of any technical difficulties that you, the conference, or the global attendees may have with internet connections. We encourage you to present live at the Conference but if you prefer, a pre-recorded video can be used. The pre-recorded video of your presentation video will be linked to your submission in the online conference. Chech out further information about Recording Sessions for Youtube. We encourage you to see additional presenter-related recommendations.

Conference plenary sessions will be recorded for viewing by participants through the conference website until August 31, 2021.  The zoom recording of your live presentation will also allow conference attendees to view your presentation at any time if they cannot make your session.

For each of the live Plenary sessions, a Plenary Discussion Session will be held at a different time from the original presentation. Each Plenary Discussion Session will allow up to an hour of interactive discussion about the presentations given in the original session. A session chair will moderate the discussion. As an author, you are encouraged to attend the discussion session, but you will not be repeating your presentation during this time. Any participants in Plenary Discussion Sessions are expected to have viewed the original presentation either live or via the recording on the conference website.

There are no other sessions running concurrently with Plenary Sessions.

Keep in mind that introductions, transition times, and technical issues between speakers can add unintentional delays.  A Session Chair will monitor your time and moderate the question-and-answer portion of the session.

So you know what to expect from your Session Chair during your presentation, review the guidelines for Session Chairs.  This information serves as a reminder of the basic rules for chairing a session.  These guidelines may be further refined as we approach the conference, so as to adapt best practices to the virtual format.

Plenary Sessions will be delivered using Zoom’s Webinar functionality. Presenters will be invited as panelists on the webinar, and the Technical Organizer will manage the process of changing the presenter. Q&A will be done using the Zoom Webinar Q&A feature. Attendees of the session will not be able to share their webcams or speak directly with the Session Chair or the Presenters. All direct interaction during the live session period will take place via the Zoom Webinar controls.

INFORMATION ABOUT VIDEOS: There are two types of videos, the author YouTube video and the session video recording. Most live conference sessions will be recorded so that attendees can view presentations asynchronously at any time while the online conference website is available.

Author presentation videos and conference session video recordings will be made available through the online conference site and are only available to conference registrants. They will not be publicly available.

 

The YouTube video ID that authors provide will not be part of the Conference Record, and the video may be deleted from YouTube at the authors’ discretion. Video recordings of live sessions will be available for viewing by conference attendees until August 31, 2021. Thereafter, these videos may be available as agreed upon by authors and conference organizers.

CONFERENCE MATERIALS: Conference papers, presentation slides, and posters can be viewed through the online conference website, which is only available to conference registrants. Conference papers will not be publicly available and will not be archived.

The online conference website will be available post-conference only until August 31, 2021. Then, it will be taken down, and a separate Conference Record will be created. Here is more information on what will be included in the permanent Conference Record.

Parallel

View as PDF

Parallel sessions are for high-quality work that lends itself to oral presentations.  It is delivered to a subset of attendees woh self-select to attend. There are typically 6 to 10 parallel sessions at a time, with sessions lasting one hour and including three presentations. The presentations are 15 minutes with 5 minutes for questions.  Parallel sessions will be recorded for later viewing by conference attendees.

The final two days of the conference will include a set of Dialog sessions arranged by topic. These sessions will facilitate discussion around work presented at the conference, as well as other dialog about the topic (hot topics, areas of future work, potential collaborations, etc.). Parallel and WIP authors are encouraged to provide single-slide summaries of their work for the dialog audience to consider.

Submission Checklist – July 8, 2021 Deadline

Required
 Upload any up-to-date conference material submissions (listed below) that you would like to share (always updateable!).  These materials are needed early, internally for session chairs and other conference organizers. 
File for online schedule and live conference, in PDF format (a full paper, extended abstract, or slides for practitioner applications). 
Make sure your abstract, title, and author information are correct and complete (always updateable!).
The Tentative Schedule may change. Please check it periodically for any conflicts or problems.

Optional,but recommended:
Presentation slides
Supporting materials (including models and documentation as appropriate)
Presentation YouTube video ID (will allow conference attendees to see your presentation any time; required if you are unable to attend the live session)
☐ Author link available during conference and for the Conference Record
Indicate whether you will participate in a Dialog Session by signing up on the conference website 

BY SEPTEMBER 7:
File for Conference Record. Upload material that will be permanently and publicly available online after the close of the conference. You are encouraged to submit an extended abstract in lieu of the full paper for the Conference Record so that you will not be precluded from publishing elsewhere. 

IMPORTANT: The Session Chair needs access to your paper to conduct a meaningful session.  Please do not delay in submitting your files.

Your submission will be viewable by conference participants before and during the conference, and post-conference for the month of August.  Note that this work will be not publicly accessible.

Uploading Instructions

  1. Log in to the Web Portal Submission System https://webportal.systemdynamics.org/web.portal 
  2. Click on the “Submission #XXXX” link to edit your existing submission. 
  3. On the “Menu for Submission #XXXX” page, use the link “Upload new or updated paper files…”.
  4. You should see a web page titled: “File Uploads for Submission #XXXX” (see image below).

Use this page to upload the PDF paper file, supporting materials, presentation slides, and Conference Record file. Browse to select the indicated files, then press Upload File(s). 

File Uploads for Submission #XXXX

For edits to the title, abstract, author list, for linking to your YouTube video, and also to provide an author link (author link is available during conference and for the Conference Record): 

  1. Log in to the Web Portal Submission System https://webportal.systemdynamics.org/web.portal 
  2. Click on the “Submission #XXXX” button to edit your existing submission.  
  3. On the “Menu for Submission #XXXX” page, use the link “Review or update paper information …”.
  4. You should see a web page titled: “Paper Information for Submission #XXXX”. 

Edit or fill in all appropriate fields. 

Recording

You are highly encouraged to record your presentation in advance. This will enable you to practice and make a video available as a backup plan. A backup plan is in case of any technical difficulties that you, the conference, or the global attendees may have with internet connections.  This will also allow conference attendees to see your presentation at any time while the conference website is available. The pre-recorded video of your presentation video will be linked to your submission in the online conference. For further information about creating pre-recorded videos please see this link and the tutorial video about recording a parallel presentation “ParallelWIPRecording.”

Once submitted, files can be updated, but after July 8 there is no guarantee that the latest version will be used by the Session Chair.  

Conference parallel sessions will be recorded for viewing by participants through the conference website until August 31.  The zoom recording of your live presentation will also allow conference attendees to view your presentation at any time if they cannot make your session.

Using the zoom platform, there will be a parallel presentation dry run session a week or so before the conference.  We will keep you posted.

Attendance

If you are listed in the schedule, you are expected to be prepared and give a parallel presentation.  If the timing of your presentation is not practical (because of time zones), you should record your presentation and specify the YouTube Video ID for your presentation in the Web Portal  so that the video can be played in your absence. If you know you will not be able to deliver a live presentation, please contact the chair of your session via the online conference website. The entire session will be recorded and made available as soon as possible after the session is held. 

The final two days of the conference will include a set of Dialog Sessions arranged by topic. All authors are invited to participate in Dialog Sessions. These sessions will facilitate discussion around work presented at the conference, as well as other dialog about the topic (hot topics, areas of future work, potential collaborations, etc.). Authors who wish to participate in Dialog sessions may sign up through the conference website. Please stay tuned for further information about this opportunity. 

Click here for more presenter details.

TIMING is very important.  The hour-long parallel session at which you will speak will include three presentations.  Keep in mind that introductions, transition times, and technical issues between speakers can add unintentional delays.  Also, each presentation will be followed by a brief discussion of no more than five additional minutes.  Therefore, your actual presentation needs to be kept to 15 minutes or less. A Session Chair will monitor your time (with verbal reminders for 5, 3, and 1 minute remaining) and moderate the question and answer portion of the session. 

So you know what to expect from your Session Chair during your presentation, visit the Session Chair site to view a brief document with guidelines for Session Chairs.  This information serves as a reminder of the basic rules for chairing a session.  These guidelines may be further refined as we approach the conference, so as to adapt best practices to the virtual format.

Presentation Tips

If you plan to use visuals for your presentation, limit the amount of information on each slide and use a boldface font of at least 24-point size.  Diagrams should be easy to read, uncrowded, and focus sharply on the main point.  If you are switching between presentation slides and an application please try to minimize the back and forth between the two, and be sure to practice sharing the appropriate screens.

Information About Videos

There are two types of videos, the author YouTube video and the session video recording. Most live conference sessions will be recorded so that attendees can view presentations asynchronously at any time while the online conference website is available. 

Author videos and conference session video recordings will be made available through the online conference site and are only available to conference registrants. They will not be publicly available.

The YouTube video ID that authors provide will not be part of the Conference Record, and the video may be deleted from YouTube at the authors’ discretion. Video recordings of live sessions will be available for viewing by conference attendees until August 31, 2021. Thereafter, these videos will no longer be available.

Conference Materials

Conference papers, presentation slides, and posters can be viewed through the online conference website, which is only available to conference registrants. Conference papers will not be publicly available and will not be archived.  

Conference Record

Parallel presenters are encouraged to upload an extended abstract of their work in lieu of a full paper for the Conference Record. Practitioner applications may submit a set of slides for this purpose. Whatever is submitted to the Conference Record should never prevent the author from publishing elsewhere. We strongly recommend that authors submit their work to a journal such as the System Dynamics Review. The strength of the field requires publishing good work to reach audiences beyond those attending our conferences.

The conference website will be available post-conference only until August 31, 2021. Then, it will be taken down, and a separate Conference Record will be created. Here is more information on what will be included in the Conference Record.

 

Posters

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Poster presentations are an interactive format in which the authors present a poster describing their work and discuss it with a small number of conference attendees at a time.  There can be one or more times devoted to poster presentations, and there are not other activities during the poster sessions.

Format

This year’s virtual setting allows room for creativity in poster design. Each poster presenter will host an online meeting, with attendees joining and leaving throughout the scheduled session. Presenters may deviate from the typical poster format (for example, including short video clips) if desired, but should consider that audience members may be moving in and out of the meeting continuously, and that posters are intended to give a comprehensive view of the work to facilitate conversation. Poster presenters are not allowed to mimic traditional Plenary, Parallel, or Work in Progress presentation formats.

Poster Sessions will be delivered using Zoom’s Meeting functionality. Presenters will be invited as hosts of their own meeting rooms which attendees will be encouraged to enter and ask questions. Presenters are required to upload a PDF of their poster to the conference Web Portal so that their posters can be displayed in the interactive Web Gallery. Here are some guidelines about poster formats and poster presentations.

Presenters may wish to prepare a 5 minute presentation to supplement their poster. If presenters do prepare a 5 minute presentation they are encouraged to record a video of themselves giving that presentation which they can then upload to YouTube. They can then enter that YouTube link in the Conference Website so that others who cannot attend the live session can listen to the presenter speak about their work.

There is no fixed format for these recordings, but it is suggested that they be from 3 to 5 minutes in length, and follow the same pattern you would use presenting a poster in person – the Work in Progress Template is a useful organizing tool for the presentation, though you do not need to do a PowerPoint presentation. Talking and showing different parts of your poster may be more effective.

Poster presenters will have the option of presenting in a morning session, an afternoon session or both. Simply log into the web portal, select your poster, click on the link to update paper info and change the time settings .

Submission Checklist (July 8, 2021 Deadline)

Required
Poster 
Make sure your abstract, title, and author information are correct and complete (always updateable!).
The Tentative Schedule may change. Please check it periodically for any conflicts or problems.

Optional,but recommended:
File for online schedule and live conference, in PDF format (a full paper, extended abstract, or slides for practitioner applications) 
Supporting materials (including models and documentation as appropriate)
 Presentation YouTube video ID (will allow conference attendees to see your presentation any time)
Author link available during conference and for the Conference Record
Indicate whether you will participate in a Dialog Session by signing up on the conference website

BY SEPTEMBER 7:
File for Conference Record. Upload material that will be permanently and publicly available online after the close of the conference. You are encouraged to submit an extended abstract in lieu of the full paper for the Conference Record so that you will not be precluded from publishing elsewhere. 

IMPORTANT: Please do not delay in submitting your files.  Best Poster Awards will be given again this year.  The judges will start reviewing posters on July 8.  

Uploading Instructions

  1. Log in to the Web Portal Submission System 
  2. Click on the “Submission #XXXX” link to edit your existing submission. 
  3. On the “Menu for Submission #XXXX” page, use the link “Upload new or updated paper files…”.
  4. You should see a web page titled: “File Uploads for Submission #XXXX” (see image below).

Use this page to upload the Poster, PDF paper file, supporting materials, and Conference Record file. 

File Uploads for Submission #XXXX

For edits to the title, abstract, author list, for linking to your YouTube video, and also to provide an author link (author link is available during conference and for the Conference Record): 

  1. Log in to the Web Portal Submission System 
  2. Click on the “Submission #XXXX” button to edit your existing submission.  
  3. On the “Menu for Submission #XXXX” page, use the link “Review or update paper information …”.
  4. You should see a web page titled: “Paper Information for Submission #XXXX”. 

Edit or fill in all appropriate fields. 

Presentation Details

The Poster Symposium event will be scheduled on Tuesday, July 27 (Chicago time).

Poster Sessions A and B:   

Session A-1:   14:00 to 14:45         Session A-2:   14:45 to 15:30
Session B-1:   21:00 to 21:45          Session B-2:   21:45 to 22:30

Your poster will be scheduled in an A session will continue to be available for presentation in the corresponding B session. Poster presenters may choose to be present for “live” discussion in either or both of the A and B sessions. Links you provide about your poster will continuously be available throughout the conference.

According to your choice of “Preferred Presentation Block,” your “live” presentation will be scheduled (Chicago time). Please make sure this is marked in the Paper Information page of your submission. 

Poster Specifications

Posters will not be printed this year. As a reference you could use for instance the next specifications:

Orientation: Landscape (Most computer screens are “landscape” orientation.)

Size: Letter (11” x 8.5”) or A4 (11.7” x 8.3”) – either is fine, one-page format

Font size: 18+ for title (and large font in general)

Format: PDF

Conference participants will be able to open the PDF and enlarge/zoom-in, from the comfort of their computer chair. An overall view of the poster can only be as big as the monitor screen, but all details in the poster can be seen when it is enlarged, on the monitor, by the participant. Please create a full, informative, and attractive poster.

To rescale a full-sized poster, just make sure that it is prepared in a 4×3 ratio (landscape), for example 40” by 30”. Fill the poster area as you normally would if you were printing it, for an in-person conference, as if you were to hang the poster on the display board. Then print it as a PDF (landscape) to fit letter-sized paper. Please be sure that the title of your work is legible when printed to Letter or A4 and viewed at 100%.

Participants will open your poster and be able to enlarge it to fill their screen, and they can also zoom-in on any graphic or figure details.

Presenting Live: Here are some Poster Session tips. Authors are required to present “live” at the poster session where their paper is scheduled. Each poster presentation will be linked to a zoom meeting. The session chair will open a breakout room for each poster presenter. Each presenter will share their screen that shows their poster within the breakout room. In advance, during, or after the session, conference participants may also open the PDF of your poster from the conference website to examine the details. The presenter and conference attendees will communicate via zoom during the meeting. Conference attendees will come and go while visiting other “live” poster presentations. Presentation time slots will be 45 minutes. If a presenter must leave a “live” presentation, it is the presenter’s responsibility to post an away sign and to alert the room supervisor. 

In addition to being at the Poster Symposium session “live” authors are encouraged to create a 5-minute YouTube video to supplement their poster presentation. They can then enter that YouTube link in the Paper Information page and it will be available during the conference so that others who cannot attend the live session can listen to the presenter speak about their work. For more information please see Poster SessionNote: A video demonstration of a poster presentation is available: “Poster Presentation Tutorial ISDC.”

Author videos will be made available through the online conference site and are only available to conference registrants. They will not be publicly available. The YouTube video ID that authors provide will not be part of the Conference Record, and the video may be deleted from YouTube at the authors’ discretion. 

Dialog Sessions

The final two days of the conference will include a set of Dialog Sessions arranged by topic. All authors are invited to participate in Dialog Sessions. These sessions will facilitate discussion around work presented at the conference, as well as other dialog about the topic (hot topics, areas of future work, potential collaborations, etc.). Authors who wish to participate in Dialog sessions will be able to sign up on the conference website. Please stay tuned for further information about this opportunity.

Work In Progress

View as PDF

Work in Progress (WIP) presentations are for work in progress that is of general interest.  They are 5 minutes, followed by 5 minutes of discussion. There can be up to 6 presentations in a 1-hour session.  All slides for the session are collated by the session chair into a single PowerPoint file ahead of time.  Work in progress sessions, even more than other presentation sessions, require a clear unifying theme, whether it be application area, methodological approach, geography, or something else the presentations have in common. he moderator would need to prepare remarks that help foster discussion both with members of the audience and with different presenters. The real goal of these sessions is to get groups of people working on related issues talking amongst themselves.

Submission Checklist – July 8, 2021 Deadline

Required
Upload any up-to-date conference material submissions (listed below) that you would like to share (always updateable!).  These materials are needed early, internally for session chairs and other conference organizers. 
PowerPoint file for online schedule and Session Chair use. Use the template to prepare your slides. Do not change the number of slides or the slide titles. 
Make sure your abstract, title, and author information are correct and complete (always updateable!).
The Tentative Schedule may change. Please check it periodically for any conflicts or problems.

Optinional, but recommended

Presentation YouTube video ID (will allow conference attendees to see your presentation any time; required if you are unable to attend the live session).

Indicate whether you will participate in a Dialog Session by signing up on the conference website.

BY SEPTEMBER 7:

Update information for the Conference Record that will be permanently and publicly available online after the close of the conference. You may include a link to additional information. 

IMPORTANT: The Session Chair needs access to your PowerPoint file to conduct a meaningful session.  Please do not delay in submitting your files. The Session Chair will collate the slides for your WIP session and control the presentation sequence. Use the “Upload new or updated paper files…” link in the webportal for the PowerPoint file (see below). Once submitted, slides can be updated, but after July 8 there is no guarantee that the latest version will be used by the Session Chair. 

Your presentation will be viewable by conference participants before and during the conference, and post-conference for the month of August.  Note that this work will be not publicly accessible.

Uploading Instructions

  1. Log in to the Web Portal Submission System https://webportal.systemdynamics.org/web.portal 
  2. Click on the “Submission #XXXX” link to edit your existing submission. 
  3. On the “Menu for Submission #XXXX” page, use the link “Upload new or updated paper files…”.
  4. You should see a web page titled: “File Uploads for Submission #XXXX.” 
  5. Use this page to upload the PowerPoint file. Browse to select the file, then press Upload File(s). 

 For edits to the title, abstract, author list, for linking to your YouTube video, and also to provide an author link (author link is available during conference and for the Conference Record): 

  1. Log in to the Web Portal Submission System https://webportal.systemdynamics.org/web.portal 
  2. Click on the “Submission #XXXX” button to edit your existing submission.  
  3. On the “Menu for Submission #XXXX” page, use the link “Review or update paper information …”.
  4. You should see a web page titled: “Paper Information for Submission #XXXX”. 

Edit or fill in all appropriate fields. 

You are highly encouraged to record your presentation in advance. This will enable you to practice and make a video available as a backup plan. A backup plan is in case of any technical difficulties that you, the conference, or the global attendees may have with internet connections.  This will also allow conference attendees to see your presentation at any time while the conference website is available. The pre-recorded video of your presentation video will be linked to your submission in the online conference. For further information about creating pre-recorded videos please see: https://webportal.systemdynamics.org/documentation/Default.htm#cshid=1033 and the tutorial video about recording a Work in Progress (or Parallel) presentation “ParallelWIPRecording.” 

Conference Work in Progress sessions will be recorded for viewing by participants through the conference website until August 31.  The zoom recording of your live presentation will also allow conference attendees to view your presentation at any time if they cannot make your session.

Using the zoom platform, there will be a practice session a week or so before the conference.  We will keep you posted.

Attendance

If you are listed in the schedule, you are expected to be prepared and give a Work in Progress presentation.  If the timing of your presentation is not practical (because of time zones), you should record your 5-minute presentation and specify the YouTube Video ID for your presentation in the Web Portal so that the video can be played in your absence. If you know you will not be able to deliver a live presentation, please contact the chair of your session via the online conference website. The entire session will be recorded and made available as soon as possible after the session is held. 

The final two days of the conference will include a set of Dialog Sessions arranged by topic. All authors are invited to participate in Dialog Sessions. These sessions will facilitate discussion around work presented at the conference, as well as other dialog about the topic (hot topics, areas of future work, potential collaborations, etc.). Authors who wish to participate in Dialog sessions may sign up through the conference website. Please stay tuned for further information about this opportunity. 

Click here for more presenter details.

TIMING is very important.  The hour-long Work in Progress session at which you will speak will include up to six presentations.  Keep in mind that introductions, transition times, and technical issues between speakers can add unintentional delays.  Also, each presentation will be followed by a brief discussion of no more than five additional minutes.  Therefore, your actual presentation needs to be kept to five  minutes or less. 

A Session Chair will control the slide deck, monitor your time (with verbal reminders for 1 minute remaining), and moderate the question and answer portion of the session. Up to six author presentations are given from a single set of slides controlled by the Session Chair. If recorded presentations are used, they will be played by the Session Chair. Each presentation will be followed by a brief discussion of no more than five additional minutes. Time permitting, following the author presentations there will be additional discussion.

So you know what to expect from your Session Chair during your presentation, visit the Session Chair site to view a brief document with guidelines for Work in Progress Session Chairs.  This information serves as a reminder of the basic rules for chairing a session.  These guidelines may be further refined as we approach the conference, so as to adapt best practices to the virtual format.

Slide Format

Each presenter must upload slides that follow the Work in Progress Template, described below.
Page 1 Title and authors.
Page 2 Problem statement. A succinct description of what the issue or system problem is that is being addressed by the work.
Page 3. Dynamic Hypothesis/Approach. For applications this is a causal loop diagram or model overview that describes the extensive boundary of the model being developed. For other work this is a description of the approach being used to address the problem.
Page 4. Progress. Work in Progress submissions are welcome at all phases of work completion. They present an opportunity to share with others what work is being done and potentially find new collaborators related work.

Only the title, author names and slide content (not the slide titles) should be changed. There is a slide showing the presentation title and authors, three content slides, and an instruction slide. Do not change the number of content slides, or the slide titles. If you submit the incorrect number of slides only three content slides will be used. The five-minute limit is STRICT. For everyone to get the most out of the Work in Progress sessions, everyone must adhere to the specified format.

Dialog Sessions

The final two days of the conference will include a set of Dialog sessions arranged by topic. These sessions will facilitate discussion around work presented at the conference, as well as other dialog about the topic (hot topics, areas of future work, potential collaborations, etc.). Parallel and WIP authors are encouraged to provide single-slide summaries of their work for the dialog audience to consider.

Presentation Tips

If you plan to use visuals for your presentation, limit the amount of information on each slide and use a boldface font of at least 24-point size.  Diagrams should be easy to read, uncrowded, and focus sharply on the main point.

Information About Videos

There are two types of videos, the author YouTube video and the session video recording. Most live conference sessions will be recorded so that attendees can view presentations asynchronously at any time while the online conference website is available. 

Author videos and conference session video recordings will be made available through the online conference site and are only available to conference registrants. They will not be publicly available.

The YouTube video ID that authors provide will not be part of the Conference Record, and the video may be deleted from YouTube at the authors’ discretion. Video recordings of live sessions will be available for viewing by conference attendees until August 31, 2021. Thereafter, these videos will no longer be available.

Conference Materials

Work in Progress presentation slides can be viewed through the online conference website, which is only available to conference registrants. Conference materials will not be publicly available and will not be archived.  

Conference Proceedings

The conference website will be available post-conference only until August 31, 2021. Then, it will be taken down, and a separate Conference Record will be created. Here is more information on what will be included in the Conference Record:

The following link describes what is included in the Conference Conference Record

Feedback Sessions

Feedback sessions are discussant-based presentations in which a senior member of the community summarizes submitted work and leads discussion related to directions the work could be taken or ways the results could be presented to improve the work. Feedback sessions are typically one hour in length and may be scheduled contemporaneously with other sessions. They can include up to 6 submitted works. Authors do not present during these sessions; instead a single discussant does all presentation.

Workshops

The conference program includes two days of skill-building, hands-on tutorial sessions. Workshops cover a range of topics from basic software use to advanced analysis techniques, demonstrating the state of the art in the theory and application of System Dynamics. Workshops are open to all conference attendees at no additional cost. All workshop attendees, whether presenting or not, must register for the conference.

Sessions are 1 1/2 hours in length, with some workshops spanning multiple sessions. In the interest of fairness and to ensure breadth, any organization (or individual/group representing this organization) is limited to four 90-minute workshop slots (6 hours total).

Workshops are facilitated by experienced System Dynamics practitioners. Those less experienced are encouraged to submit a research paper, practitioner application, or work-in-progress paper to be considered for the regular program.

Other/Meetings

In addition to the Plenary, Parallel and Poster sessions there are a number of activities that occur around the time of the conference. Many are meetings related to Chapters, Special Interest Groups (SIGs), and committees, but proposals for round tables, K-12 activities and other organized discussions are also encouraged.  Some of these meetings will take place during the conference, and others may take place remotely in the month following the conference.  The format and timing is flexible, but is usually best fit into a 30 minute to 1 hour slot at the conference.

Dialog Sessions

The final two days of the conference will include a set of Dialog sessions arranged by topic. These sessions will facilitate discussion around work presented at the conference, as well as other dialog about the topic (hot topics, areas of future work, potential collaborations, etc.). Parallel and WIP authors are encouraged to provide single-slide summaries of their work for the dialog audience to consider.

Plenary Discussion Session

1 hour, led by a sesssion chair, encouraged to be present.

Student-Organized Colloquium

On the Sunday prior to the conference, the Student Chapter organizes a colloquium.  This session is free to attend and open to all.  It features the work of students and recent gradutates.  It also often includes keynote speakers of interest to the student chapter.

Submissions to the Student-Organized Colloquium consist of a full paper, poster or an extended abstract. See the SOC submission guidelines for more details.

CONFERENCE TIPS

Due to the global COVID-19 pandemic, the 2021 ISDC will be fully virtual. Our hope is that this fully virtual conference experience will be accessible and inclusive for all participants around the world. Changing to a fully virtual format has required many changes to the processes and procedures which occur at a typical in-person ISDC. Chief among those changes is that sessions will be delivered via Zoom, where all sessions will be recorded and rebroadcast so that participants from a wide-ranging set of timezones can consume all of the available content. The conference chairs and planning committee have worked very hard to ensure that all typical conference activities from the presentations to the social events have been adapted to work best in this new medium.

The central hub of the virtual 2021 ISDC is the conference website hosted at https://isdc.systemdynamics.org. From this site all conference attendees will be able to keep track of the schedule, join the Zoom meetings & webinars which make up the conference, interact with other attendees, conference sponsors and exhibitors, be notified of planned social events, and catch up with colleagues through the conference participant directory.

The 2021 conference team will be offering a series of test sessions to help presenters prepare for the virtual style presentation delivery mechanism. Please check the training schedule to find a test session which is appropriate for you. For those who have questions about Zoom check out our article here to learn more about Zoom and the ISDC. Click on the embedded links to learn about the different presentation formats, or roles that you may have been assigned in the conference. For general questions about the conference click here. Finally for any questions about registration and access click here.

 

 

Attending the Conference

If you have registered for the conference go to conference website to join. It is available in advance for the conference beginning July 8, 2021 (though there may still be some development going on), and will remain open until August 31, 2021 for asynchronous communication and content review. Live activities will occur between July 25, 2021 and July 30, 2021 Chicago USA time. There are also some Practicing for the Virtual Conference sessions the week before the conference.

Most sessions during the conference will be recorded, so that if you miss anything you want to see live, you will get a chance to view it later.

If you have not registered and would like to attend, you can do so online. It may take time to process your registration and make the conference site available. We appreciate your patience, or at least restraint.

Confirming Registration

To confirm you are registered, log in to the web portal.

From there just click on the link for the conference site (https://isdc.systemdynamics.org – available July 8, 2021).

Registrations may take a little while to process. If you don’t get marked registered please contact the Society Office and we will try to find out what happened.

Troubleshooting Conference Site Access

If you have trouble accessing the conference site, for example if you see a page such as this:

it may be because you have tried to authenticate using a different user name than the ones you logged with. To fix this follow these steps:

  1. Close all browser windows.
  2. Open a single browser window and go to the Society website.
  3. If there is a button in the upper right hand corner that says Logout click on it.
  4. Log in using the user name you used to register for the conference (usually just your email).
  5. In the same window go to the web portal.
  6. Check that your user name (in parenthesis after your name) is the same as what you logged in with.
  7. Click on the link to the conference site (https://isdc2021.systemdynamics.org).

If any of these steps fail, or you see different information than you expect, you may have session information cached in your computer. Clear your browser cache following the instructions such as these. Alternatively, try the same steps using a different browser (if this works remember which browser you used).

The conference site will be available at least a week before the conference. When it is available you can access it either from the web portal or directly. If you are unable to access it, close your web browser, go to the main Society web site, and log out. Then try accessing it again being sure to log in using the same email address you used to register for the conference.

Setting Up Your Time Zone

All conference time are on Chicago time (CDT).  There is an analog clock displaying the current time.  If you choose to use the local time feature in your profile, please double check that it translates to the correct local time.  Adjust you GMT +/- choice to correct/. This site may help.

Missing Session Information

If you log into the conference site and information about your sessions is not included on your profile page, then it is likely that you have submitted work, or been assigned as a chair with a different user name. Go to the web portal and check the user name (it is shown in () at the top of the user menu). Follow the above steps to log into the web portal with the user name you used to submit work if possible. Contact the he Society Office with as much information as possible and we will align the two accounts.

Practicing for the Virtual Conference

If you are familiar with Zoom, you should have little difficulty navigating the conference. For each session type, we have established protocols to make everything work as smoothly as possible for presenters, chairs, helpers, and attendees. The practice sessions will give you a chance to make sure your connections work as expected and experience the process of being in a session in different roles. They are designed to make it easier for presenters and chair (volunteer’s get their own practice time), but all attendees are welcome to make use of the sessions.

 

We have put together two videos on how to use a zoom room for parallel and poster sessions. These are recommended in advance, or even in lieu of, the practice sessions.

      This is a video showing how we will be using Zoom in Parallel and WIP sessions.

      This is a video showing how we will be using Zoom in Poster sessions.

 

In addition, we have put together a description of Conference Roles and Responsibilities that should be reviewed so that you know clearly what is expected in each session type.

There is also more general information on Working with Zoom below that may be helpful.

 

A number of practice sessions will be offered two weeks before th conference.

For plenary presenters, two 1-hour live drop-in times are offered to give you a chance to make sure your connections work as expected and experience the process of being in a session.

For non-plenary presenters, chairs, and all attendees, four 1-hour live drop-in times are offered to:

1. Answer Frequently Asked Questions

2. Guide attendees through the updated conference site and live-chat functions

3. Help Parallel/WIP/Poster presenters to practice Zoom presenting technicalities

 

The schedule for those sessions is below, in Chicago time accompanied by another time zone for which the scheduled time should be convenient. Choose any one. At the appropriate time, please click on the link that works for you.

For plenary presenters ONLY:

     Practice 1: Wednesday, July 14:  9:00 Chicago / 15:00 London / 22:00 Beijing

     Practice 2: Wednesday, July 14:  17:00 Chicago / 1:00 (+1 day) London / 8:00 (+1 day) Beijing

For all presenters:

     Practice 3: Tuesday, July 13:  9:00 Chicago / 15:00 London / 22:00 Beijing

     Practice 4: Tuesday, July 13:  17:00 Chicago / 1:00 (+1 day) London / 8:00 (+1 day) Beijing

     Practice 5: Thursday, July 15:  3:00 Chicago / 9:00 London / 16:00 Beijing

     Practice 6: Friday, July 16:  9:00 Chicago / 15:00 London / 22:00 Beijing

If you have any technical difficulties at the time of joining the zoom meeting, please feel free to contact this year’s Volunteer Coordinator, Alan Mozaffari, at alan.mozaffari@gmail.com.

Conference FAQs

Frequently asked questions about the International Conference of the System Dynamics Society (ISDC)

  1. What is the International Conference of the System Dynamics Society?It is an annual event where people from all over the world interested in the practice of System Dynamics and systems thinking gather. Now in its 39th year, the conference appeals to audiences across industry and academia. The conference is held alternately in North America and Europe, with occasional appearances in Asia and the Pacific Rim. These conferences introduce newcomers to the field, keep practitioners aware of current developments, and provide unparalleled networking opportunities. Participants come from business, universities, K-12 education, not-for-profits, government, consulting, the healthcare sector, and beyond. Learn more: http://systemdynamics.org.
  2. How many people usually attend the Conference?Between 450 and 600 people have attended in recent years.
  3. What’s included in the conference registration fee?The conference registration fee includes full access to the five full-day sessions. All sessions will also be recorded and available for asynchronous viewing for two weeks after the conference for your convenience. In addition, anyone who pays the conference registration fee will be allowed to participate in the virtual Banquet on Tuesday evening, as well as all conference workshops.
    1. Are there any pre-conference events this year?Yes. A 4-day System Dynamics summer school will be held in virtual format on July 20-23, 2021. The summer school will be taught by an international team of System Dynamics professors and practitioners. Although summer school participants are not required to attend the conference, they are strongly advised to register for the conference. Learn more: https://www.systemdynamics.org/summer-school.

      On Sunday,July 25, 2021 there will be a full day Student-Organized Colloquium, bringing together System Dynamics students and giving them the opportunity to discuss their research in a constructive and enjoyable atmosphere together with senior system dynamicists. Learn more: https://systemdynamics.org/system-dynamics-colloquium.

  4. Is there a group discount for registration?No group discount is available.
  5. When do registration fees increase?The early bird registration deadline is May 31, 2021. Follow this link to read more about conference fees: https://systemdynamics.org/conference.
  6. What is the registration cancellation policy?Once paid, registration fees for the Conference and Summer School are non-refundable. A registration may be transferred to a substitute participant. For more information regarding refund, complaint, and/or cancellation policies, please contact the Society office at office@systemdynamics.org or +1 (978) 540-0411.
  7. Do I have to present a paper at the conference to attend?Absolutely not! We welcome attendance by anyone who has an interest in System Dynamics and many attendees do not present.
  8. Are there special events for first-time attendees?Yes. The Newcomer Orientation Session is a special event for newcomers, scheduled for a half hour in the afternoon on Sunday,July 25, 2021. Newcomers and guides (veteran attendees) will be brought together based on their topics of interest. Guides will answer questions and provide information to help newcomers get the most out of the conference. Look for it in the Conference Schedule.
  9. When will the conference schedule be available?The tentative virtual conference schedule will be available June 2, 2021.
  10. How do I become an exhibitor or sponsor?Visit https://www.systemdynamics.org/conference-sponsors see a list of current sponsors and https://systemdynamics.org/become-a-sponsor/ to learn about becoming a sponsor. Thereare a vareity of opportunities to support the conference at varying levels of sponsorship. Please contact Roberta Spencer at office@systemdynamics.org to find out more about how to become a sponsor and how to exhibit at the conference.
  11. Are there awards given at the conference? Can I nominate my paper for any awards?The Jay W. Forrester Award is given annually at the conference to the best publication in System Dynamics during the previous nine years. The Dana Meadows Award is given to outstanding papers authored by students that are presented at the conference. The Lupina Young Researchers Award is given to outstanding papers dealing with health-related topics, authored by students or recent (past 5 years) graduates presented at the conference. The Barry Richmond Scholarship Award is presented annually to a deserving Systems Thinking or System Dynamics practitioner whose work demonstrates a desire to expand the field or to apply it to current social issues. Learn more: https://www.systemdynamics.org/awards.
  12. How can I connect with other attendees via social media?Please follow the Society on Twitter and use the hashtag #ISDC2021 to tweet about the conference. Please also join our Facebook event page and follow us on LinkedIn.
  13. I am looking to show off my model in a small group situation, is that possible? I may also want some one-on-one help with my model, is that possible?Modeling Assistance Workshop sessions offer one-on-one coaching for participants seeking assistance. Questions may relate to a model that you are thinking, studying, or developing. Learn how to sign up: https://www.systemdynamics.org/modeling-assistance-workshop.

The Model Expo offers an opportunity to show your model to others and let them interact with it. It is a chance to talk to people about how your model works, get feedback, or just show off. Learn more: http://conference.systemdynamics.org/model-expo/.

The Publishing Assistance Workshop offers a great opportunity for participants to be guided by experts to develop their manuscript to submit to an academic journal. Learn how to sign up: https://www.systemdynamics.org/publishing-assistance-workshop.

Working with Zoom

The virtual ISDC makes use of Zoom Meetings for all non-plenary presentations, and for plenaries uses Zoom Webinars. This document explains how to get started with zoom.

Before the session

  1. How can I take part in a Virtual ISDC presentation using Zoom?

    You can join a Zoom meeting with a desktop computer, a laptop, or any (Android or iOS) tablet/mobile device. It is recommended to use a webcam (built-in or external) and a headset with a microphone to get the most out of your experience. 

    Please download the latest version of Zoom from its download center and learn about the system requirements for using the Zoom Desktop Client here.

  1. How can I test my webcam/microphone/speakers?

    You can test your Zoom webcam/microphone/speakers using a test meeting. Click here and follow the instructions.

  1. Do I need an account to use Zoom?

    For the virtual ISDC you do not need to have an account with Zoom. By registering for the conference, you will have access to all presentations just by clicking a link on the conference website.

Joining a session

  1. How can I join a session in the Virtual ISDC?

    The simplest way to join the presentation will be to click on the Zoom link on the session page of the conference website. If you have more questions about the technical aspects of joining a zoom meeting see the other questions on this page or go here to Learn more about joining a meeting.

  1. Asking questions

  • In Plenary Sessions

    In a typical plenary, you will be able to ask your questions using the Q&A feature of the Zoom Webinar. In other words, you will need to communicate your question(s) through this message box by typing them out. The session chair will read these questions and forward them to the presenter who will answer them.  To learn more about participating in a Zoom webinar which is how Plenary presentations will be delivered look here.

  • In all other session types

    In a Zoom meeting, you can ask questions by using the in-meeting chat features. You can either type HU to signify “Hands Up” or you can directly type your question into the chat. Read more about the in-meeting chat feature here.

  1. Do I have to have a webcam on my device to participate in a Zoom session?

    While you are not required to have a webcam to join a Zoom Meeting or Webinar, you will not be able to transmit video of yourself. You will continue to be able to listen and speak during the meeting, share your screen, and view the webcam video of other participants. 

  1. How can I mute/unmute?

    To mute or unmute your microphone, you need to access Audio controls by clicking the ^ symbol next to Mute/Unmute. By doing that, you will be able to adjust the microphone and speaker that Zoom is currently using on your local computer. In addition, you can also leave computer audio and access the full audio features in the Zoom settings. See more here.

  1. How to chat in Zoom?

    If the Zoom chat feature is available, participants can choose to chat with everyone, only the host, or a specific group of participants. Using the chat box is a convenient way to ask question or share comments during a Zoom meeting. Learn more about the in-meeting chat.

  1. Why isn’t my camera working?

    If you have problems with your camera/video, following the tips here can help you.

  1. What can I do if I hear an audio echo during my meeting?

    You can learn about common causes of this problem and useful tips on how to solve it here.

Recording Sessions for Youtube

Incase you are not able to attend your presentation, or if you wish to pre-record your presentation to ensure that it is highly polished and fits perfectly within the allotted time you are allowed to include a Youtube video id along with your submission which will be played in place of you presenting live.

To get a Youtube video id you need to follow the steps below:

Recording the video

The first step is to record the video. There are different ways to do this. This article shows how to record your screen and your audio simultaneously using builtin tools for Windows and MacOS. If you have access to Zoom or GotoMeeting you’d also be able to record yourself in a meeting with no one else. Finally Powerpoint has a builtin functionality to record a narrated presentation as well, or watch this video to learn about recording in powerpoint.

Uploading the video to Youtube

This link is where you will upload your video.

One of the things you will need to specify is whether or not your video will be “public” or “unlisted” – in the latter case, only people with the link will be able to view your video. If you only want your video to be viewed by conference attendees, you can select unlisted. If you are comfortable having your video included in a public search, “public” would be the appropriate option. Either way, the identifier string is what we will need for the program.

Getting the Youtube Video ID

The YouTube ID is just the last set of characters after the character string “?v=” in the link, or after the last / of a shortened hyperlink. For example, the YouTube ID for a video with the following link – https://youtu.be/jT9ScMAe5yQ is “jT9ScMAe5yQ”. This same video, which is an instructional video on posting to YouTube, may be accessed from this link. When your video is ready just paste your video’s identifier string (i.e., “jT9ScMAe5yQ” for the example just noted) in the webportal to link to your paper.

  1. Log in to the web portal
  2. Click on the name of your work (…)
  3. Click on ().
  4. Paste into the edit box ()

CONFERENCE RECORD

All presented work will be shared in the conference record which can be accessed at the bottom of our conference page. 

Purpose

Conference works and presentations are a networking tool for members of the Society and those who attend a conference. The Conference provides a venue for presenting work and receiving comments that can strengthen the work and help to prepare it for wider distribution.

The Conference Record is not intended to be a substitute for publishing in peer-reviewed journals. The strength of the field requires publishing good work, to reach audiences beyond those attending our conferences. Consult with experienced professional System Dynamics colleagues for suggestions on publishing your work.

Content

All material presented at the conference will have the title, authors, abstract, and a link to author information included as part of the Conference Record. Work accepted for Plenary, Parallel, and Poster sessions will optionally have:

  • an extended abstract (<5 pages and include a biography) or, for application presentations a slide presentation (5-30 slides) and
  • supplementary materials (including models and other content useful for understanding the results presented). 

Extended abstracts should be short (< 5 pages) and include a bibliography. An example showing suggested formatting for Extended Abstracts. The basic content and presentation should follow the guidelines in Writing Up Work.

Note Uploaded files must be 2 megabytes or less in size.

Submission Process

These materials may be submitted anytime after May 13, 2021 and updated until September 7, 2021 and this material will be permanently archived as the conference record.  Use the Author Link to provide access to the published version of the paper or the most current working draft for work that is not yet published. This can be done for all presentation types.

ROLES AND RESPONSIBILITIES

Each person in a session has a specific job denoted by their role. This section of the help describes what the roles in the virtual ISDC are and gives pointers on how to complete them.

Presenter

Presenters are the heart of the conference; it is their work which we have all gathered to hear. In a nutshell the job of the presenter is to deliver their knowledge to the participants according to the format of the session they are presenting in.

Before the conference:

  1. Attend any of the scheduled training sessions to experience how the presentation format will work.
  2. Confirm your computer, microphone, webcam, headphones and internet connection are capable of working with Zoom. Click here and follow the instructions to test.
  3. Email conference@systemdynamics.org any questions you have about how your presentation will work.
  4. Prepare a clean uncluttered background for your video. If that isn’t possible consider using a Zoom background.
  5. Read the following article to learn how to make the best impression in a video conference.

Before the session starts:

  1. Arrive at the session 15 minutes before the session starts to participate in checks of audio, video and screensharing. You will be asked to test your computer during the pre-session time period by speaking and presenting a single slide of your presentation.
  2. If you are a Plenary, Parallel, or Poster presenter, be sure that you can share your screen. If needed, ask the Technical Organizer to designate you as a co-host so that you can share your screen during your allotted presentation time.

During the session:

  1. Present your work according to the format of the session
    • WIP and Feedback sessions the Session Chair shares their screen
    • For Parallel, Poster and Plenary sessions the Presenter shares their screen
  2. Monitor your time left as signaled by the Session Chair.
  3. Be prepared to answer any questions from the audience.

After the session:

  1. If you are a Plenary Presenter, please attempt to attend your plenary discussion session.
  2. All authors are invited to participate in Dialog sessions organized by topic. Please sign up on the conference website.

Session Chair

The role of the session chair is to facilitate the delivery of the presentations by the presenters. Typical responsibilities involve introducing the presenters and preparing questions to stimulate an interesting discussion. The specifics of the job of session chair are dependent upon the type of session. Please find further suggestions in this short but informative article on chairing a session here.

Guidelines for chairing a Parallel/Plenary session

The expectation is that presenters will be present for these session. However, time zones may make his impractical for some people. If a presenter is not present and has submitted a video recording you will be responsible for playing the video recording during the time slot when the presenter would have spoken. If no video is available use your discretion and continue discussion during the allotted time slot or move on to another presenter.

Before the conference:

  1. Attend any of the scheduled training sessions to experience how the presentation format will work.
  2. Confirm your computer, microphone, webcam, headphones and internet connection are capable of working with Zoom. Click here and follow the instructions to test.
  3. Introduce yourself to the presenters scheduled for your session beforehand (by email if possible and again at the conference).
  4. Read each of the papers in your session in advance.
  5. Prepare a few questions about each paper to encourage meaningful discussion.
  6. Read the following article to learn how to make the best impression in a video conference.

Before the session is scheduled to start:

  1. Arrive at the session 25 minutes before the session starts to participate in checks of audio, video and screensharing.
  2. Make sure that you (and the presenters) have been made a meeting co-host by the Technical Organizer.
  3. Ask the presenters how they would like to be introduced.
  4. Remind the presenters of the time requirements and work with the Technical Organizer to ensure everyone understands how the session will flow, and how presenters will be notified of presentation time left.
  5. If you are comfortable with the Zoom chat (Parallel sessions) or the Zoom Q&A feature (Plenary sessions) inform the Technical Organizer that you will be moderating the Q&A section of the session yourself. If not, let the Technical Organizer know that it is their responsibility to call on attendees directly.

During the session:

  1. As each presenter in your session begins to present their slides, introduce the presenters by name, and state the titles of their presentations using the title slide in the presentation.
  2. Keep each speaker to 15 minutes of presentation (20 plenary), followed by up to 5 minutes of discussion (10 plenary). After this is done, motion to the technical organizer to change to the next presenter, and introduce the next speaker.
  3. Notify presenters of time left via subtle interruption at 5 minute via chats, and 1 minute by saying exactly the phrase “1 minute”. Please do not interrupt via voice at any other time, or say any more then “1 minute” when warning the speaker.
  4. Be prepared to keep discussion going if the audience does not bring forward comments.
  5. Make sure to thank all of the presenters.

Guidelines for chairing a Work in Progress Session

The purpose of Work in Progress sessions is to foster communication among the presenter and audience and to just let people know what other people are working on. Preparation is key, and the success of the session is dependent on your work bringing the material together.

First and foremost, the presentations will all be made from a single file and you will be in charge of changing the slides. The presenters will be given 5 minutes to talk about their work, and there will not be any set up or changeover time. After each presentation there will be 5 minutes allotted for questions and answers. If a presenter is not present and has submitted a video recording you will be responsible for playing the video recording during the time slot when the presenter would have spoken. Time permitting after all presenters have presented the floor will be opened up for further discussion.

Before the conference:

  1. Attend any of the scheduled training sessions to experience how the presentation format will work.
  2. Confirm your computer, microphone, webcam, headphones, and internet connection are capable of working with Zoom. Click here and follow the instructions to test.
  3. Collect the slides – a cover slide with title and author information plus three content slides from each presenter. These are available as part of the online conference program. The slides should follow the template provided to authors. If the slides do not conform to the template you should ask the presenter to correct them. If there are more than the specified three content slides only use the first three. If the title slide is missing add it. Hopefully neither of these will be necessary.
  4. Collate the slides into a single presentation. This should have a title slide for the session title with your name on it. If you have problems collating because of format contact the Office for help.
  5. If the presenter has not provided slides, please create one title slide according to the template and include it in the session slide presentation.
  6. Read each of the submissions in your session. These may be papers or extended abstracts.
  7. Prepare discussion points for each work and additional context setting points that will be helpful to the authors and for general discussion of the areas of work. You can deliver some of this from slides, but the intents is to spark and foster discussion, not present material.

Before the session starts:

  1. Arrive at the session at least 15 minutes before the session starts to participate in checks of audio, video and screensharing
  2. Ask the presenters how they would like to be introduced.
  3. Remind the presenters of the time requirements and work with the Technical Organizer to ensure everyone understands how the session will flow, and how presenter changes will happen.
  4. If you are comfortable with the Zoom chat feature inform the Technical Organizer that you will be moderating the Q&A section of the session yourself. If not, let the Technical Organizer know that it is their responsibility to call on attendees directly.

During the session:

  1. As each presenter in your session is made the presenter to present their slides, introduce the presenters by name, and state the titles of their presentations using the title slide in the presentation.
  2. Keep each speaker to 5 minutes of presentation. After this is done open the floor to questions for no more then 5 minutes. Then motion to the technical organizer to change to the next presenter and introduce the next speaker.
  3. Notify presenters of time left via subtle voice interruption at 2 minutes and 1 minute remaining.
  4. Be prepared to keep discussion going if the audience does not bring forward comments.
  5. Make sure to thank all of the presenters.

Plenary Discussion Chair

The role of the plenary discussion session chair is to facilitate discussion of the presentations made in the primary plenary session. To start this discussion, the session chair should prepare a short (5-10 minute) summary of the session presentations and discussions. This discussion can be based on slides, completely verbal, or using snippets of recordings from the primary session. The purpose is to set the stage for continued discussion of the work presented in the first session.

If the material presented is not easily discussed together, the chair may alternatively present short summaries of each of the individual presentations and call for discussion on the individual presentations. This choice is made at the discretion of the chair.

Plenary discussion sessions are scheduled for up to one hour. Depending on attendance and interest, the chair may choose to end them early, use your discretion.

Guidelines for chairing a plenary discussion session are described below.

Before the conference:

  1. Introduce yourself to the presenters scheduled for your session beforehand (by email if possible and again at the conference). Ask them if they intend to be present at the discussion session (see 3 under before the session below).
  2. Read each of the submissions in your session in advance (papers, extended abstracts, or slide decks).
  3. View the recording for the primary session in advance (this should be ready within a few hours after the primary session).
  4. Prepare a few questions about each work to encourage meaningful discussion.

Before the session is scheduled to start:

  1. Arrive at the session 10 minutes before the session starts to participate in checks of audio, video and screensharing.
  2. Make sure that you have been made a meeting co-host by the Technical Organizer.
  3. Determine which of the presenters is attending. Because of varied time zones, it may not be practical for all presenters to attend the discussion session.
  4. Ask the presenters how they would like to be introduced.
  5. Decide with the Technical organizer how you want to manage discussion.

During the session:

  1. Present your introductory remarks.
  2. Start off discussion by posing questions to the presenters, or the audience.
  3. Be prepared to keep discussion going if the audience does not bring forward comments.
  4. Make sure to thank all of the presenters.

Dialog Session Chair

The role of the dialog session chair is to facilitate discussion among participants related to the topic. To facilitate this discussion the session chair should prepare a set of discussion questions on this topic. Discussion questions may involve, for example, material presented at the conference, future needs in the topic area, and the role of system dynamics and systems thinking in the topic area. Dialog sessions are scheduled for 1 to 1.5 hours.

Participants will sign up for dialog sessions during the conference, although they are welcome to attend even without signing up. The sign up process will be similar to workshop sign-ups, with an online list available through the conference website.

Guidelines for chairing a dialog session

Before the conference:

  1. Develop discussion questions for the session.
  2. Develop a 1-2 sentence overview of the topic (so that conference attendees can decide whether to participate).
  3. Attend and facilitate the session (this will require that you are registered for the conference).

Before the session is scheduled to start:

  1. Arrive at the session 10 minutes before the session starts to participate in checks of audio, video and screensharing.
  2. Make sure that you have been made a meeting co-host by the Technical Organizer.
  3. Decide with the Technical organizer how you want to manage discussion.

During the session:

  1. Present your introductory remarks.
  2. Start off discussion by posing questions to the audience.
  3. Be prepared to keep discussion going if the audience does not bring forward comments.

Technical Organizer

The Technical Organizers are conference volunteers who have been trained to operate Zoom which is the chosen virtual conferencing technology. Their role is to ensure the production quality of the sessions are high, to notify presenters of time remaining, and to be able to step in an manage the Q&A upon request of the session chair. They control who the current speaker is, which Presenter’s screen is currently being shared, and whose microphones (and ideally webcams) are visible. An important aspect of their job is to make sure that participants do not degrade the quality of the content for others via microphone feedback, background noise, distracting webcams etc.

Zoom Bombing Instructions:

The technical organizer as the host should be familiar with the Security icon on the bottom left of the control panel. It is here that you will act if there is a zoom bombing incident. The steps are follows:

  1. Stop Screen Share: this will immediately stop the person who is screen sharing
  2. Lock the meeting: this prevents the zoom bomber and other of his compatriots from joining back in after the incident
  3. Remove from meeting: find the entity causing the trouble and remove them

Before the conference:

  1. Attend all assigned training sessions on how to operate Zoom.
  2. Read and be able to quickly reference all available FAQs on Zoom technical issues here.
  3. Read and understand the roles of the Session Chair and Presenters so that you can answer any questions about how the session is supposed to run.
  4. Learn the differences in presentation format between Plenary, Parallel, and WIP sessions.
  5. Review this google form which you will fill out after every session.

Before the session starts:

  1. Arrive at the session (regardless of type) 15 minutes before the session starts to participate in checks of audio, video and screensharing. Make sure each presenter and the session chair are able to share their screen, share their webcam and be heard clearly and without echo. Make each presenter bring up their presentation and share the first slide.
  2. When each presenter and session chair arrives make sure to designate them as a co-host of the meeting so that they may share their screen at will.
  3. Remind the presenters of the time requirements and work with the Session Chair to ensure everyone understands how the session will flow, and how presenter changes will happen.
  4. Discuss with the session chair whether or not they will handle the Q&A or if you will. Remind the session chair to discuss with the authors how to handle time warnings.
  5. Present the slide shown on the conference website which lists the name and location of the session and make sure you are presenting it 5 minutes before the session begins.
  6. Confirm that the session is being recorded. If not press the record to Zoom cloud button. (This should happen automatically though).
  7. (Plenary Only) Encourage participants to introduce themselves in the chat

During the session:

  1. Monitor the chat for people with technical difficulties
  2. Monitor the chat for any questions or Hands Up (HU) (if you are managing Q&A).
  3. Turn off the webcam of anyone doing something distracting.
  4. Quickly identify attendees who are causing feedback or allowing background noise to interrupt the session.
  5. For the highlight ‘reel’ at the end of the conference if there is good view of a presenter and their slides take a screenshot and make sure to upload it in the post session google form.

After the session:

  1. After every session, fill out this google form. It is suggested to write down short notes during the presentation that might aid your memory when filling out important points to highlight and documenting time stamps
  2. Notify the Volunteer Coordinator of any troubleshooting that may have occurred.

Technical Support

You do not have to be a member of the System Dynamics Society to sign up and submit or review work, though we encourage you to consider becoming one.

If you have not created an account on the System Dynamics Society’s web site you can do so by going to the registration page.

If you have previously signed up on the Society website, but no longer have access to the email you signed up with, you can send an email to office@systemdynamics.org asking to have your email updated so you can reset your password. Doing so will help us keep cleaner records of people in the System Dynamics community.

If you have co-authors who are have not signed up on the System Dynamics website please encourage them to do so. There will be an opportunity to add co-authors who are not in the system during the submission of your work, but it will go much smoother if they sign up themselves.

To sign in simply direct your web browser to https://webportal.systemdynamics.org. If you already signed in on the System Dynamics Society site, you will immediately be redirected to the user menu. Otherwise you will see a sign in page that looks like this:

Enter your username and password. If you don’t have a username see the prior tab, Signing Up. If you have forgotten your password use the “Lost your password?” link at the bottom.

Note If you have set up more than one account with the Society use the email that you prefer to receive conference related correspondence on.

Once you are signed in you will see a user menu:

The contents of the menu will vary depending on your role, and whether you have submitted work for the conference or been assigned as a reviewer for conference work. See the next tab, User Menu for more details.

 

The main web portal page is the user menu. This is the page you will see when you sign into the system (though the first time you sign into the system you will be directed to the Review Preferences page to fill in your preferences).

The user menu consists of general tasks, tasks specific to the conference and, for members of the Policy Council, tasks related to that work.

General Tasks

For most users the only general task is the option to set up reviewing preferences:

Click on the Reviewing Preferences link to go to the Review Preferences page and set up review preferences. When you are done with that, commit the changes and you will be sent back to the User Menu.

Conference Tasks

Once the conference submissions open you will see options to create a new submission, make changes to any submissions you have made, and review the submissions of others:

Click on the first item (Submission #1006 in this case) to make get to the Paper Menu. You can view and make changes to the submission description and supporting files here. If you have more than one submission, each will appear. If you are a co-author and the original submitter checked the option to allow co-authors to edit, those submissions will also appear.

After the submissions there will be a list of work that you have been assigned to review. The review assignment process is based on your Review Preferences (where you can also self assign reviews if there are any available). Before you have completed a review there will be a link to review (#1002 above). Click on that link to go to the Review Page. Once you have made a review there will be a link to display the content of your review (you can’t change the review after submitting it).

New Submission

Use the New Submission for button to create new submissions related to the conference. This includes work intended for the main conference program such as Research Papers, Practitioner Applications, and Work in Progress (see Submission and Presentation Formats). The second option is a workshop proposal for presentation during the workshop day of the conference. The Student-Organized Colloquium is run on the first conference day and is organized around work under development primarily by graduate students. Other session submissions can include meetings and roundtable ideas that will be fit into the conference program between the main sessions.

Exclude/Include

If you have work in the conference program, or are chairing a session, your name will appear in the schedule. By including your bio you will allow people to know a little bit more about you. There will be a link to it in the online conference schedule as well as the conference app. If you have uploaded a picture this will also be included and can make it easier for people to find you at the conference. Click on Change to toggle between include and exclude. By default your bio will be excluded (this is an explicit opt-in).

The first time you log into the system you will see the Review Preferences page. You can also go to it by selecting reviewer preference from the User Menu (see previous tab).

Everyone submitting work to the Conference, and anyone who is otherwise interested, is invited to be part of the conference review process. This is a double blind peer review that helps the Program Committee make decisions on paper placements and provides helpful feedback to those submitting their work. You can choose which Threads you want to review work for, how many reviews you are able to do, and what types of work you want to review.

Check the Threads that you feel comfortable reviewing work for. You do not need to be an expert in a particular thread, and reviewing work in areas that are novel to you is a great way to learn more about the breadth of what is being done. For each thread if you hover over it a longer description of the thread will appear. Thread information can also be viewed at Threads

After selecting Threads to review, specify how many reviews you are willing to complete:

Select the number from the drop down (between 0 and 9).

Note Select 0 if you do not want to review any work at all.

Next select which Submission and Presentation Formats you are willing to review:

Note Research papers will be full papers, practitioner applications will be slide presentations, work in progress will be 2 page abstracts.

You may also, optionally, check to see if there are any papers available for review – and select them by title (this list if often empty as reviews are assigned frequently).

Finally, click on the Record Preferences button to finalize your choices.

The paper menu allows you to open the Paper Info and Paper Files menus to update the paper content.

Paper Info

The Paper Info page lets you specify the title, abstract, authors and other information about the paper. Fill in the information by typing, cutting and pasting, or selecting radio buttons.

Authors

Your name will be automatically filled in as the first author (you can move that if you do not want to be listed as first author by typing your name into another location). To fill in additional authors type in their last name (pasting will not work here).

As you type, a list of names matching what you are typing will appear. Click in the list to select the author. You can start typing the last name, first name, or email address of the person and their name should appear.

If the author you are trying to add is not in the system click on the link labeled “here” to add them. This will open a simple form:

Fill in the information and click on Add Author. Once you do this they will be added to the web submission system. If they want to log in, they will need to go through a password reset option (based on their email) on the System Dynamics Society’s main website.

Instead of adding an author in this manner you can also ask them to sign up on the System Dynamics web site and then you can return and add them.

Designated Presenter

Every paper needs a designated presenter. That name will be used to resolve scheduling conflicts and introduce speakers. It the first author is not going to be presenting the work click on the one that is.

If you check the All all authors… button every listed author will be able to update the submission information and files.

When you make changes to the paper you should receive an email telling you the change has been recorded.

When you first add your work, submitting the paper information will take you to the Paper Files page. Otherwise, it will return you to the Paper Menu.

 

Paper Files

The Paper File menu allows you to update different files associated with your work. Which files you can upload will depend on they type of work you have submitted, the acceptance status of the work, and the conference schedule. You get to it from the Paper Menu.

You can submit more than one file at a time. Click on the button for each file you want to submit, then click on Upload Files to upload the submitted files. Problems with the upload may be detected by the server after the files have uploaded. In this case an error message will be displayed.

Cover Page

This is only for Student-Organized Colloquium submissions. Submit a page with detailed contact information as noted.

File for Review

This should be a file with no author names that can be used in the blind review process. You will only be able to upload this when you first submit your work. It is locked after 24 hours to ensure that all reviewers see the same thing. It must be an adobe acrobat document or (for Practitioner Applications) a PowerPoint file.

Supporting Materials

This is a file (commonly a .zip archive) containing models, data or other material in support of the submission. When first submitted it should not include any author information. It can be updated after submission placements have been announced. It will be used as part of the Conference Record for Plenary, Parallel, and Poster presentations.

Paper for online schedule and conference record

For work that is scheduled for Plenary, Parallel, or Poster sessions author’s should upload a paper, extended abstract, or set of slides (in Adobe Acrobat format regardless of the content). This material will be available as part of the online schedule. After the conference website closes, a final extended abstract should be uploaded for inclusion in the conference record. You can update this file anytime during or after the conference until the date shown on the page.

Work in Progress Slides

For work scheduled in Work in Progress sessions the authors need to supply PowerPoint slides for their work. These slides are due before the conference. They will be collated by the session chair into a single slide deck for the entire session so it is important they get in on time. They will be included in the online schedule, but not the conference record.

Presentation Slides

For work that is scheduled for Plenary, Parallel, or Poster sessions author’s can optionally upload the slides they will use in their presentation. These will be included in the online conference schedule, but not the conference record.

 

This information is only relevant to those who have signed up to review conference submissions.

The review page allows you to review work submitted. The reviewing process is double blind. You will not see they names of the authors for the paper unless they inadvertently included them in their submission. You communicate with them through the review.

The author’s do not see the names of the reviewers. There is an option for an author to send an email anonymously to a reviewer if they want to provide information or thanks based on the review.

The review form will vary depending on the submission type but consists of four basic parts.

Review Material

The abstract for the work will be shown at the top of the review page. There will also be one or two files that you can download to inspect. The first is the paper, abstract, or set of slides that represent the work. The second is supplementary material, such as models or presentations, that may be helpful in assessing the work. There will be links to download these files.

Submission Type

We categorize submissions as Applications (using quantitative or qualitative modeling to address a problem or system issue), Methodological (advancing the practice or teaching of System Dynamics or Systems Thinking or measuring its impact on people) and other (for example historical analysis of work in the field). Since the review questions to be used depend on this classification this is the first thing that needs to be selected.

Assessment Questions

There will be a series of questions that you are asked to respond to based on the category of submission and submission type you have selected. For each of these rank them on a scale of lowest to highest. See Review Questions for discussion.

Written Response

A concise review summary will help the Program Committee assess the work, and it will help the authors improve it. See Review Guidelines for discussion of content. If you have anything you want to communicate only to the Program Committee and not to the authors, enter it into the Program Committee notes. If you have a longer set of notes that you think would be helpful to the authors, enter that in the suggestions for author area. The Program Committee will not see these suggestions.

Note  Once you submit a review you will not be able to edit it.

This content is intended for people working on the organization of the conference program, including Program Chairs, Thread Chairs, Conference Chairs, Colloquium Organizers, Award Committee Members, and Workshop Chairs. For those that are not part of organizing the program there will not be any menu items or options to work on the tasks outlined in this section.

Sessions

The conference program is organized by sessions, which contain a number of different submissions. For some sessions, such as workshops, there will be a single submission and the session chair will be one of the submission authors.

Student-Organized Colloquium

The Colloquium organizers are responsible for soliciting contributions to the Student-Organized Colloquium, assigning reviewers, selecting material for presentation, organizing sessions, and handling on-site activities during the day of the Colloquium. Lots to do – so this is a brief overview of the steps that directly involve working with the Web Portal.

In addition to this documentation, a useful resource is the Thread Chair instructions, since many activities overlap.

Looking at what is submitted

The User Menu for the Colloquium Chairs will include a link to the papers submitted for the Colloquium.

Click on this link to see a list of papers:

Click on any one of the paper numbers to see more detail about the paper. Click on the author names to see everything the author has submitted to the conference, including regular program, workshops, colloquium, and other.

Assigning Reviewers

The review assignment process for the Colloquium is manual. For each paper in the list of papers described above click on the “Assign Reviewer” button. This will open a review assignment window:

To assign the reviewer click type in their name (pasting a name will not work). As you type, a list of available names will appear:

Click on the name you want to use. Then click on “Submit” when you are done.

You can verify your selection by opening the window again. To remove a selection just erase it, then click on Submit.

When you assign reviewers, an email will be sent to them telling them they have a paper to review with a deadline 2 weeks from the current date. The paper to review will also show up in their menu when they enter the Web Portal.

Note  The review assignment process ignores any review preferences the reviewer might have set. Make sure you only assign reviewers who have agreed to do the work.